Design Your Future at PVH

Senior Management Assistant

Be part of an iconic story.

PVH is the growth platform for Calvin Klein and TOMMY HILFIGER. Through driving brand strength and relevance, we are connecting our global, iconic brands closer to where the consumer is going than ever before, today and with future generations. Guided by our values and enabled by our scale and global reach, we are driving fashion forward for good, as one team with one vision and one plan. That’s the Power of Us, that’s the Power of PVH+.

The Position

The role primarily includes supporting the Senior Vice President IT EMEA & Global IT Tommy Hilfiger and the Senior Vice President Infrastructure & Operations as a
Senior Management Assistant, providing administrative support, calendar management, preparing presentations, and being an ambassador for the department. The scope also includes basic Communications & Organizational responsibilities such as support with hosting events for the respective Senior Vice President domains, etc.
You should enjoy being the main contact, juggling many things at once, and have a “can do” attitude. This role is perfect for someone who enjoys a dynamic and fast-paced environment and loves to be at the center keeping things moving seamlessly.

Key Responsibilities

Include but not limited to:
Calendar and Email Management

Efficiently manage complex calendars, prioritizing and scheduling meetings and appointments, considering various time zones globally.
Proactively identify and highlight important tasks and meetings, ensuring the leaders are promptly reminded.

Meeting Support

Video conferencing set up.
Attend and participate in all team meetings, taking detailed notes, and disseminating information to the team.
Collaborate with stakeholders to organize and execute small events, providing on-site support as necessary.

Communication and Relationship Building

Act as a liaison between the leaders and internal/external stakeholders, maintaining strong professional relationships.
Work closely with other management assistants across the business, fostering collaboration and sharing best practices.

Travel Planning

Coordinate domestic and international travel arrangements for the leaders, including flights, accommodations, and ground transportation.

Presentation Support

Assist in the creation of basic presentations, gathering input and guidance from the executive, ensuring clarity and professionalism.

Expense Management

Facilitate timely completion and submission of monthly expenses for the leaders, ensuring accuracy and adherence to company policies.
Process expense reports from team members, obtaining approvals from the leaders within one week of receipt.

Purchase Orders and Invoices

Raise purchase orders and ensure invoices are processed accurately and promptly in applicable systems.
Monitor and track invoice approvals, following up with the leaders to ensure timely processing within one week of receipt.

The Ideal Candidate

Experience: Minimum 3 years of experience as a Management Assistant or similar role, preferably supporting senior-level executives in a fast-paced environment.
Communication Skills: Strong verbal and written communication skills, with the ability to interact professionally with stakeholders at all levels.
Organization: Exceptional organizational skills, with the ability to prioritize tasks and manage multiple projects simultaneously.
Tech-Savvy: Proficient in Microsoft Office Suite and calendar management tools. Experience with Concur or similar expense management systems is a plus.
Networking: Medium network within the industry, with the ability to build and maintain relationships effectively.
Proactive: Self-motivated and proactive with a high level of initiative and attention to detail.
Team Player: Collaborative mindset, with the ability to work effectively as part of a team and provide support to other management assistants as needed. "Can do" attitude is a pre.

Be valued.

In the heart of Amsterdam, PVH EMEA is home to the global headquarters of Tommy Hilfiger and the European offices of Calvin Klein. We are the home to 2500 big thinkers, natural entrepreneurs, and challenge seekers from all kinds of backgrounds.

How we support you: choose the hybrid setup and working hours that suit you, in addition to meeting-free Fridays, work from anywhere 4 weeks a year, 25 days of paid holidays, mental health days, parental leave, home office allowance, commuting allowances, employee assistance programs, and pension schemes
Wellbeing: exclusive onsite gym and fitness classes, personal training, meditation studio, sports clubs, in-house physio, and receive access to our nutritional and wellbeing programs
Campus: extensive food and beverage offerings, top-notch restaurants, barista coffee bars, sky bar, monthly social events, weekly Thursday drinks, game nights, and campus-themed activities that will keep your social life busy
Develop your career: whether you lead a team or contribute your own expertise, everyone is a leader at PVH. PVH University curates and delivers training programs for you to continuously develop your professional and personal goals
Be at the forefront: stay closely connected to our brands, Calvin Klein and Tommy Hilfiger, and be a part of seasonal market launches, sample sales and receive employee discounts!

Be part of it.

PVH Europe and our brands, TOMMY HILFIGER and CALVIN KLEIN, are committed to fostering an inclusive and diverse community of associates with a strong sense of belonging. We believe we are bettered by all forms of diversity, and take pride in working with top talent from every walk of life and corner of the world. In the spirit of inclusivity, qualified applicants will be considered without regard to age, ethnicity, ability, gender, gender expression, gender identity, nationality, race, religion or sexual orientation.

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